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Accounts Payable/Procurement

Springfield Public Schools welcome doing business with a diverse group of vendors who provide a wide range of services for our students and staff members. Below you will find a comprehensive guide to doing business with the district.


For procurement inquiries, please contact: 413-787-7100 x 55290

If you are a new vendor providing services/goods for the first time, or have updated information to provide, please contact [email protected] to request a Vendor Maintenance Packet

To work with SPS, a Vendor File must first be created. A new vendor packet needs to be sent to: [email protected] . This form can be re-submitted at any time if changes need to be made, including remittance addresses.

*Please note: Services or goods may NOT be rendered without the receipt of a valid City Purchase Order*

The purchasing process is as follows:

  • ·         School or department requests a quote from selected vendor.
  • ·         School or department will enter a request for a purchase order.
  • ·         Purchase order will be sent to vendor once request is converted.
  • ·         Vendor may render goods and services at the time of receipt.


Accounts Payable:

Invoices & Inquiries can be sent to: [email protected]

  • ·         Vendor will submit invoice to [email protected] only once ALL goods or services have been rendered***
  • ·         The City of Springfield operates on Net 30 terms from the receipt of invoice.
  • ·         All invoices must be in PDF format.

*** All invoices must contain at minimum: Vendor name, remittance address, “Bill to” address, “Ship to” address, invoice date, unique invoice number, purchase order number, purchase details and the total amount due

Typically, physical checks are sent to the remittance address listed on the invoice, or default to the vendor file set up with SPS if no address is listed.

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